Skip to main content

Buying

To buy goods and/or services for your faculty or department, there are processes to follow which vary, depending on what you require and the total value of the goods and/or services being sought.     

Before you start, it is important to remember that the University has preferred suppliers where cost effective prices are already negotiated, so these should be used as priority – saving you time and money.

The following takes you through what you should know and do to start buying. It also outlines to suppliers how they can get on the UNSW preferred supplier list.

For more information please contact Finance Helpdesk on financehelp@unsw.edu.au or call extension 53330.

Forms required for buying purposes can be found here:

Buying Forms
PRP1 - Purchase Requisition Form (under $10,000)

Purchase requisition Form (under $10,000)

PRP2 - Purchase Requisition form (over $10,000)

Purchase Requisition Form (over $10,000)

PDCF - Purchasing Defaults Change Form

Purchasing Defaults Change Request Form

DCST - Add or Amend an Existing Ship to Location Form

Add or Amend an Existing Ship to Location Form

RFQF - Request for Quote Form

Request for Quotation Form

CDIF - Confidentiality and Declaration of Interest Form

Confidentiality and Declaration of Interest Form

TOF - Tender Opening Form

Tender Opening Form

Purchasing Training

FIN-104 Purchasing Training for new staff is available online.

To register for the Purchasing module go to myUNSW and search under the course code FIN. 

Approval is not required for Finance online training. 

Once you register for training the module will be available to you in Moodle the following day. 

To do the training go to myUNSW and click on the Moodle icon to the top right of the page to log into Moodle. 

You will find the training module in your Moodle Dashboard. 

If you have any questions about registering for online training please contact Finance Training Information fti@unsw.edu.au

How to register for online training.

Procurement templates
Approval Request

Approval Request

Evaluation Criteria and Weightings

Evaluation Criteria and Weightings

Evaluation Scorecard

Evaluation Scorecard

Initial Data Package

Initial Data Package

Insurance level assessment

Insurance Level Assessment

Market Analysis Factsheet

Market Analysis Factsheet

Opportunity and Strategy Outline

Opportunity and Strategy Outline

Procurement Project Recommendation

Procurement Project Recommendation

Project Team Membership and Declaration

Project Team Membership

Declaration of Interest

Purchase Order Terms and Conditions

Purchase Order Terms and Conditions

Site services and installment checklist

Site Services and Installation Checklist

Successful Letter

Successful Letter

Tender Exemption

Tender Exemption

Unsuccessful Letter

Unsuccessful Letter